• TCV
  • there have been worries
  • they would only give the hall if TCV is directly included
  • akiba - check on rent of TCV space
• tibetan liberary
  • tsetsen will get more information
  • cost: 3000rs per day (aroundish)
• Jagori
  • 3 rooms, maybe just 2 as they use them theirselfs
• Ghoomakad
  • 1 room (is very close to jagori, just a minute walk)
  • both is around 14km from dharamsala
  • freeman said tents would be great, the structure would be difficult
• CTA

- For

• https://etherpad.mozilla.org/ZDUF0oG7bh
• venue
• equipment
• connectivity
  • akiba to talks to mikey regarding connectivity
• misc (chairs, tables, projector, etc)
  • 4rs per plasticchair (as an example)
• living arrangements (house rental, structure, tents, etc)
  • rents for e.g. one month is possible, at least in rakkar it is easy
  • there can also be tents directly to camp - bathrooms can be set up, used at ghoomakad and in the river. But a toilet is needed
  • ayush will find out what a temporary toilett will cost + tent costs

• pretty barebone event
• Donor groups
• Crowdfunding
• Contributions
• Attendee costs

• How many people
• Invitations or open?
  • Open invitation
• Target Group
• Free of charge, entry fee, or covering all costs?

* How many people?

• The proposal for the wikimedia conference was planned with 200-300 people. I would say that is the very maximum we can host here for the moment. /sva
• maybe around a hundred - thats already alot!
• akiba was more thinking on 15-20 originally :)

• invitations or open for everyone?
  • I would directly invite interesting people, but leave it in sum open for everyone. ** Maybe leaving some free seats for some spontanous interesting people, if possible and necessary (hackers are not really good in long-term-planning) /sva
  • open invitation
  • schools around in himachal pradesh etc

* Target group:

• I would say: focussing on India, but also spreading the information around Asia, especially in the countries around. But if american or european hackers want to attend, that is fine, too. /sva
• hackers or general people? creative people
• with registration where ppl apply and describe theirselfs?

• Is there anything one needs to know for asking possible foundations etc for money?
  • As I never worked directly with donors, it might be helpful to get some information on the usual “protocol” that needs to be followed. e.g. does one need to have already a budget plan, while asking for money? /sva

* Free of charge, entry fee, or even covering all costs for the participants?

• if the latter we have a lot work to raise enough money + plus deciding who to invite. I would prefer a “pay as much as you can” policy, with a small basic fee for everyone- In addition support interesting ppl with their travel and accomodation expenses if possible. /sva
• at least a small fee to protect the event from curious people