Venue
- TCV
- there have been worries
- they would only give the hall if TCV is directly included
- akiba - check on rent of TCV space
- tibetan liberary
- tsetsen will get more information
- cost: 3000rs per day (aroundish)
- Jagori
- 3 rooms, maybe just 2 as they use them theirselfs
- Ghoomakad
- 1 room (is very close to jagori, just a minute walk)
- both is around 14km from dharamsala
- freeman said tents would be great, the structure would be difficult
- CTA
- For
Budget- Rough estimate of costs
- venue
- equipment
- connectivity
- akiba to talks to mikey regarding connectivity
- misc (chairs, tables, projector, etc)
- 4rs per plasticchair (as an example)
- living arrangements (house rental, structure, tents, etc)
- rents for e.g. one month is possible, at least in rakkar it is easy
- there can also be tents directly to camp - bathrooms can be set up, used at ghoomakad and in the river. But a toilet is needed
- ayush will find out what a temporary toilett will cost + tent costs
donors
- pretty barebone event
- Donor groups
- Crowdfunding
- Contributions
- Attendee costs
Questions from piratepad
- How many people
- Invitations or open?
- Open invitation
- Target Group
- Free of charge, entry fee, or covering all costs?
* How many people?
- The proposal for the wikimedia conference was planned with 200-300 people. I would say that is the very maximum we can host here for the moment. /sva
- maybe around a hundred - thats already alot!
- akiba was more thinking on 15-20 originally :)
- invitations or open for everyone?
- I would directly invite interesting people, but leave it in sum open for everyone. ** Maybe leaving some free seats for some spontanous interesting people, if possible and necessary (hackers are not really good in long-term-planning) /sva
- open invitation
- schools around in himachal pradesh etc
* Target group:
- I would say: focussing on India, but also spreading the information around Asia, especially in the countries around. But if american or european hackers want to attend, that is fine, too. /sva
- hackers or general people? creative people
- with registration where ppl apply and describe theirselfs?
- Is there anything one needs to know for asking possible foundations etc for money?
- As I never worked directly with donors, it might be helpful to get some information on the usual “protocol” that needs to be followed. e.g. does one need to have already a budget plan, while asking for money? /sva
* Free of charge, entry fee, or even covering all costs for the participants?
- if the latter we have a lot work to raise enough money + plus deciding who to invite. I would prefer a “pay as much as you can” policy, with a small basic fee for everyone- In addition support interesting ppl with their travel and accomodation expenses if possible. /sva
- at least a small fee to protect the event from curious people